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Road Bear RV Hire in USA - United States of America
Valid 01 April 2011 - 31 October 2011

Super Early Bird Specials
15% Discount on time + FREE GPS with purchase of 50% discounted Convinience Kit with booking date on or before 31 October 2010

New Vehicle Special!
Pick up from Middlebury, Indiana between 03/22/10 - 03/26/10
Click here (SOLD OUT)

Long Term Discounts
21 days or more - 5% Discount on the Daily Rate
42 days or more - 10% Discount on the Daily Rate

Depot Locations:
Denver, Las Vegas, Los Angeles, New York and San Francisco

Click here for Currency Converter

2010 Daily Rates are in US Dollars
Valid from 01 April 2011 to 31 October 2011
Vehicles
Year Model - 2011 - 2012
Off Season
Low Season
Mid Season
High Season
01 Apr - 15 Apr
01 Oct - 31 Oct
16 Apr - 06 July
08 Sep - 30 Sep
16 Aug - 07 Sep
07 Jul - 15 Aug
Class A 28-32
Slideout - Sleeps 6
$100
$119
$156
$263
Class C 29-31
Slideout - Sleeps 7
$75
$88
$138
$263
Class C 26-28
Slideout - Sleeps 6
$69
$79
$125
$250
Class C 23-25
Sleeps 5
$63
$69
$113
$213


Available Motorhomes

Daily rates include:

  • Vehicle Rental ( 2011 - 2011 models )
  • Standard Insurance with an excess of USD $1000
  • Tax
  • 24 hour Road Side Assistance
  • Selected Airport and Airport hotel shuttle

Minimum Age:
The minimum age for the rental of a RV is 25 (younger upon request only).

Drivers Licence and Age:
A valid national driver's license is required for each driver. In addition we recommend that foreign customers have an international driver's license or an English translation of the license issued by their home country. All drivers must be at least 25 years of age (21 years upon request)

Pets:
Pets are not allowed in any RV. Customer is fully responsible for all damages and a minimum fee of US $250.00 for cleaning/deodorizing applies.

Sales Tax:
INCLUDED for all pre-booked items. Local taxes apply to all pick up- & drop off charges (except on SLI insurance and NJ Security- / Colorado Road Safety Fee)

Discounts:(both apply to standard & all inclusive rate*)
15% Super Early Bird (SEB) on time + FREE GPS with purchase of 50% discounted convenience kits with booking date on or before 10/31/10
10% Super Early Bird (SEB) on time + FREE GPS with purchase of 50% discounted convenience kits with booking date on or before 12/15/10
5% Early Bird (EB) on time + FREE GPS with purchase of 50% discounted convenience kits with booking date on or before 01/31/11

Smoking:
Smoking is not allowed in any RV. A minimum fee of US $250.00 for cleaning/deodorizing applies.

Travel Restrictions:

  • Mexico: Traveling into Mexico is not permitted. There is no insurance coverage in Mexico
  • Death Valley: Traveling into Death Valley is not permitted between June 15th and September 15th.
  • Alaska: Traveling within Alaska, Yukon and/or NWT is permitted. Road Bear RV must be advised at the time of reservation.

Winterization:
Vehicles are winterized between November 1st. and March 31st., depending on the pick-up location (period may be longer depending on the weather conditions). It is not possible to use the water-/waste systems during this time or when outside temperatures are below freezing!

Other:
Inner Cities of New York City, NY as well as Montreal and Quebec City in Canada are not permitted. No insurance coverage for vehicle theft in Montreal and Quebec City!

Private-, gravel-, dirt- or logging roads and other non-public roads, beaches, etc. are prohibited.

Road Bear RV will hold the customer fully responsible for accidents or mechanical breakdowns occurring in a travel restricted area! Insurance coverage will be void in case of violation!

Minimum Rental Periods:
3 Days minimum rental period, except for the following:
One Way Rentals: 7 Days
Special Events / Holidays

  • NASCAR events: 4 days
  • BONNAAROO Concert or BURNING MAN: 7 days.
  • 4 days for: Memorial Day ( 20 - 25 May ), 4th July ( 01 - 06 July ), Labor Day ( 02 - 08 Sep ), Thanksgiving ( 22 - 29 Nov )

Hours of Operation:
Monday through Friday from 8.00 am to 5.00 pm, Saturday from 8.00 am to 1.00 pm. All stations are closed on Sundays and on all statutory holidays.

Additional Extras:

  • Preparation Fee: USD $200
  • Convenience Kits: USD $70 per person (maximum USD $280 per vehicle. Children upto 6 years free), including FREE GPS rental
  • Camping Chairs: USD $9.00 per chair.No tables, BBQ's, Child seat or bikes available
  • Generator: USD $3 per hour (payable at the end of your rental)
  • Supplemental Liability Insurance: USD $9 per day.
  • GPS System: USD$100.00 per rental (applies only without Convenience Kit rental)
  • VIP Insurance:INCLUDED in nightly rate (see 2011 insurance terms & conditions)

Mileage Options:

  • 500 mile Packs: USD $190 per pack
  • Additional Miles: USD $0.45 + tax per mile (payable at the end of your rental)
  • Unlimited Miles: USD $70 per day (minimum 14 days)
  • Please note: Unlimited miles are not available for US and Canadian Residents)

One Fees:

To
From
Los Angeles
San Francisco
Las Vegas
Denver
New York
Los Angeles
-
$250
$200
$400
$850
San Francisco
$150
-
$250
$400
$850
Las Vegas
$200
$250
-
$400
$850
Denver
$200
$200
$200
-
$400
New York
$850
$850
$850
$400
-


One Way Specials:

  • Las Vegas / San Francisco / Los Angeles to Denver / New York: No One Way Fee for pick up after 01 April - 31 May 2011.
  • LAX / SFO / LAS to DEN no one way with pick up between 15 July - 15 August 2011
  • LAX / SFO / DEN / NYC no one way with pick up between 01 October - 31 October 2011

Colorado Road Safety Fee:
USD $2 per night (max USD $90 per booking) applies to all Denver Pick ups.

New Jersey Security Fee:
USD $5 per day (max USD $140) applies to all NYC Pick ups.

Winterized vehicles:
Vehicles are winterized in areas with temperatures below freezing point. The water-/waste water system will be drained and CANNOT be used! US $100.00 re-winterization fee & damages caused by freezing will be charged if customer de-winterizes system on the road.

Convenience Kit:

Bedding & Towels
Tableware
Kitchenware
-
  • linens
  • pillows
  • pillow cases
  • comforters
  • bath towels
  • hand towels
  • facial towels
  • dish towels
  • cups
  • glasses
  • plates
  • bowls
  • cutlery
  • serving utensils
  • bottle and can openers
  • pots and pans
  • coffee maker
  • toaster
  • flashlight
  • dustpan and broom
  • trash can / bucket


Security Deposit:
You are required to leave a security deposit of USD $1,000 at the time of pick up.
This amount will be blocked on your credit card. An additional security deposit may be required when attending events such as burning man or if no mileage has been prepaid, etc where the deposit will be charged (not blocked). Security deposit will be released when the vehicle has been returned clean, undamaged and on time.

Special Event Conditions:
Minimum rental periods apply for Special event rentals:

  • NASCAR: 4 days
  • Bonnaroo and Burning Man: 7 Days

Bonnaroo: A USD $1,500.00 refundable cleaning & security deposit (authorized on credit card only) is required for this event!

Burning Man: Road Bear will combine the Security & Cleaning deposits for Burning Man and CHARGE (credit card only) a refundable USD $1,500.00 Deposit at pick-up.

Road Bear will NOT allow name changes on confirmed reservations and the main renter/credit card holder must be present at time of vehicle pick up. Vehicles will not be handed over to a 3rd party or in case of insufficient funds for the security deposit. The reservation will be cancelled and prepaid funds are forfeit! No exceptions please.

Vehicle Substitution:
If for any reason the booked RV should not be available, Road Bear RV reserves the right to substitute a higher-rated RV at no additional cost. Should a lower-rated RV be substituted, the liability is limited to the refund of the gross rate difference of the two vehicles.

Vehicle Return:

  • Dropoff Time: Between 8:30 AM and 11:00 AM (10:30 AM if the complimentary shuttle service is required)
  • No complimentary transfers to the Airports and Hotels after 11:00 AM
  • Charges for late RV return or unauthorized extension of the rental period: US $30.00 per hour or US $300.00 per day (plus applicable rental charges). The regular rental rates apply only with proper authorization through Road Bear RV prior to a rental extension.
  • The clients are advised to return the RV with the interior cleaned and holding tanks dumped to avoid any cleaning/dumping charges.
  • Generator use will be charged at US$3.00 per hour plus local tax
  • Additional miles will be charged at US$0.39 per mile plus local tax

Transfers:

Depot
Transfer Location
Price
Los Angeles
Los Angeles International Airport and Airport Hotels.
Preferred Airport Hotels - All on Century and Airport Blvd, Four Points Sheraton, Marriott, Crowne Plaza, Holiday Inn, Radisson, LAX Hilton, Adventurer Hotel. Others on request.
FREE
Marina Del Ray / Venice, Santa Monica ( each way )
USD $50
San Francisco
San Francisco International Airport and Airport Hotels, Oakland Airport and Airport Hotels, Preferred SFO Airport Hotels: Clarion, Travelodge North, Ramada Inn, Vagabond Inn, Marriott, Others on request.
FREE
Downtown San Francisco
Preferred SFO Downtown Hotels: Holiday Inn Civic Center, Best Western, Florence, Canterbury, Commodore, Handlery, Bijou, Union Square. Others on request ( each way )
USD $50
BART Train Station (3 miles - free transfer)- goes all the way to SFO airport and downtown SFO (US$7pp - 75min)
FREE
Las Vegas Las Vegas Intl. Airport and Airport Hotels, Downtown Las Vegas, The Strip
Preferred pick up hotels LAS: Best Western Mardi Gras, Excalibur, America's Best Value Inn (former Roadway Inn), Mandalay Bay, Luxor.
FREE
Denver Denver International Airport and Airport Hotels .
Preferred pick up hotels DEN Airport: Crowne Pl., Hilton Garden Inn, Courtyard by Marriott, Sleep Inn, Comfort Inn, Red Lion, Amerisuites. Others on Request
FREE
Downtown Denver
DEN Downtown: Holiday Inn Denver Central, Best Western Denver Central, Comfort Inn, Courtyard by Marriott Downtown
USD $50
New York Newark Airport and Airport Hotels
Preferred pick up hotels EWR (Elisabeth, NJ): Hilton, Hampton Inn, 4-Points, Ramada Inn, Country Inn & Suites. Others on request.
FREE

Your Responsibilities while Operating the RV

Gasoline and Oil:
The cost of propane, gasoline and oil are not included and Road Bear RV does not assume responsibility for estimates of consumption. All vehicles are delivered with full tanks and the customer is expected to return the RV with full tanks or will be charged for the refueling plus a service fee.
Maintenance

The customer is responsible for checking engine oil and coolant levels at each refueling as well as reporting mechanical failures immediately. Coolant refills and authorized repairs will be reimbursed upon return of the RV and presentation of all receipts (see Mechanical Breakdown). It is the driver's responsibility to operate the RV in a safe manner and to exercise all caution possible.
Mechanical Breakdown/Repairs

For repairs exceeding US$ 50.00 the customer must call the ROAD BEAR RV 24-hour toll free telephone assistance to obtain proper authorization. Non-authorized repairs exceeding US$ 50.00 will not be reimbursed. Receipts must be presented to Road Bear RV for reimbursement. Customer will be held responsible for mechanical damage due to negligence in operation and/or maintenance. Customers are required to cooperate fully with Road Bear RV to remedy any problem.

If Renter's motor home vacation is interrupted by an automotive mechanical breakdown for more than 12 working hours after reporting such to Road Bear RV, the Renter will be reimbursed for the greater of: (i) the gross daily rate or: (ii) expenses for hotel rooms up to US$ 25.00 per person per night and car rental up to US$50.00 per day per motor home to a maximum of US$1,500.00 per tour. Receipts for all incurred expenses must be presented for refund.

Defects on Radio / CD / TV / VCR / DVD, generator, air conditioning, refrigerator, microwave, cruise control, awning, slide-out malfunction, etc. are not considered to be mechanical breakdowns and excluded from refunds.

In the Event of an Accident:

  • The customer must obtain a local police report as provided by the attending police officer investigating the accident. An accident report form is supplied to the customer and is located in the RV along with the registration and insurance papers.
  • Road Bear RV must be notified as soon as possible. A full-written report along with the other party's name, address, phone number, insurance information and driver's license number on the supplied accident report form will be required upon return of the RV. Damage and accident scene pictures should be taken and provided if at all possible.
  • All documents relating to the accident must include a police report number or identifying number.
    * Insurance coverage may be void if the above instructions are not followed.

Parking/Traffic Violations:
It is the clients responsibility to report and pay for all parking/traffic violations at check-in. Failing to report these violations at drop off will cause a charge of an administrative fee of up to $100.00 plus the fine (including all late charges) to the clients credit card.

Insurance and Liability for Damage

Accidental Damage Covered by Insurance

  • Motor vehicle accident
  • Vehicle theft
  • Vandalism
  • Fire
  • Windshield and glass damage

Note: There is a US$1,000.00 deductible for all Accidental Damages. Deductible applies per accident or damage and not per rental!

Damage NOT covered by Insurance:

    Customer has full legal and financial responsibility in case of:
    • Renters negligence, e.g. backing up without a guide, following incorrect GPS guidances, etc.
    • Breach or violation of the rental contract.
    • Damages to the interior of the vehicle.
    • Damages caused by freezing or overheating of vehicle or systems (please refer to “Winterization” as well).
    • Deliberate and willful damages caused by the renter or his guests.
    • Damages caused to the vehicle by abuse or misuse for illegal activities.
    • Damages caused by neglecting proper operating procedures, e.g. incorrect fuel type & quality, ignoring oil or coolant levels, air pressure etc.
    • Damages and losses caused during travel in or thru restricted areas and damages due to “off-road” usage.
    • Damages and accidents caused under the influence of alcohol, drugs or other controlled substances.
    • Damages and injuries caused by overloading the vehicle and/or exceeding the legal towing capacity (towing limit – 1500 lb maximum with proper equipment).
    • Carrying more passengers than having seat belts available.
    • Operation of the vehicle by anyone not listed on the rental contract or having a valid driver license.
    • Operation of the vehicle by anyone not meeting the age requirements as shown on the rate sheets and rental terms& conditions.
    • Personal damages and personal property are never covered.

VIP-Vacation Interuption Protection
Should the renter’s motor home vacation be interrupted by an automotive mechanical breakdown (not accident or damages caused by the renter) for more than 12 working hours after reporting such to Road Bear, the renter will be reimbursed for the greater of the gross daily rental rate or expenses for hotel rooms up to US$ 25.00 per person per night and car rental up to US$ 50.00 per day per motor home with a combined maximum of US$ 1,500.00 per tour.

Defects and repairs of GPS, radio, TV, CD and DVD player, generator, AC, refrigerator, heater, water heater , slide-out room, awning, cruise control etc. are not considered mechanical breakdowns and are excluded from VIP reimbursement. Refund of expenses is only possible against proper receipts.

Please take note:
In case of a claim, Road Bear RV will not act as an adjuster for any third party insurances purchased by the renter (such as $ 0.00 deductible insurance, etc.).

Public Liability Insurance Included in the Daily Rental Rate
Public Liability Insurance to cover accidents in the event that the renter is at fault. The policy protects the rental company up to US$ 1,000,000 and the renter to Statutory Limits (State mandated minimum liability coverage). Liability Insurance has no deductible and current limits can be checked under the following web-address: http://www.mbainsurance.net/liability_limits.php

Supplemental Liability Insurance (Optional)
Supplemental Liability Insurance (SLI) may be purchased for an additional fee. SLI provides the customer and any authorized driver on the rental contract with an increased limit of liability protection for up to US$1,000,000 toward 3rd party damage claims.

Premium VIP Coverage (included in the daily rate); Security Deposit: US$1,000.00 (will be authorized on a major credit card)

VIP includes secondary comprehensive and collision coverage for the rented vehicle with a deductible of US$ 1,000.00 per
incident. Coverage includes but is not limited to:
• Accidental damages to the vehicle (renter’s or 3rd party’s fault).
• “Uninsured Motorist“ in case the renter is involved in an accident with a non-insured driver.
• Windshield & glass damage
• Vehicle theft and fire (personal property and items in the vehicle are always excluded)

No insurance coverage is provided (liability or comprehensive & collision) while traveling into non-authorized areas including but not limited to the country of Mexico, the inner cities of New York, Montreal and Quebec (Canada).

Cancellation Fees:
Once we make a reservation on your behalf cancellation fees apply. We therefore suggest that you take out Travel Insurance at this time.

Cancellation Fees
up to 31 days prior to pick up
40% of rental costs
30 - 15 days prior to pick up
70% of rental costs
14 - 0 days prior to pick up
100% of rental costs
In addition to the charges mentioned above any confirmed one-way drop off charge must also be paid
Charges of booking one free cahnge per booking. USD $50 per change after
NO REFUNDS FOR EARLY RETURNS



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Contact Us

Address:
P.O. Box 1518, Frankston, Victoria, 3199, Australia
Telephone:
(+61 3) 8781 1100   Fax: (+61 3) 8781 1109  
Toll-Free Australia:
1300 883 588
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