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2010
Daily Rates are
in US Dollars
Valid from 01 April 2010
to 31 October 2010
|
Vehicles
|
Off Season |
Low Season |
Mid Season |
High Season |
01
Apr - 30 Apr
16 Sep - 31 Oct
|
01
May - 06 July
|
210
Aug - 15 Sep
|
07
Jul - 20 Aug
|
Class
A 30-32
Slideout - Sleeps 6 |
$106
|
$119
|
$140
|
$250
|
Class
C 29-31
Slideout - Sleeps 7 |
$81
|
$91
|
$100
|
$250
|
Class
C 26-28
Slideout - Sleeps 6 |
$73
|
$81
|
$100
|
$225
|
Class
C 23-25
Sleeps 5 |
$66
|
$73
|
$94
|
$194
|
Daily rates
include:
-
Vehicle
Rental ( 2008 - 2010 models )
-
Standard
Insurance with an excess of USD $1000
-
Tax
-
24
hour Road Side Assistance
-
Selected
Airport and Airport hotel shuttle
Minimum Age:
The minimum age for the rental of a RV is 25 (younger upon request only).
Drivers
Licence and Age:
A
valid national driver's license is required
for each driver. In addition we recommend
that foreign customers have an international
driver's license or an English translation
of the license issued by their home country.
All drivers must be at least 25 years of
age
Pets:
Pets are not allowed in any RV. Customer is fully responsible for all damages
and a minimum fee of US$250.00 for cleaning/deodorizing applies.
Smoking:
Smoking is not allowed in any RV. A minimum
fee of US$250.00 for cleaning/deodorizing
applies.
Travel Restrictions:
-
Mexico:
Traveling into Mexico is not permitted. There is no insurance coverage
in Mexico
-
Death Valley:
Traveling into Death Valley is not permitted between June 15th and
September 15th.
-
Alaska:
Traveling within Alaska, Yukon and/or NWT is permitted. Road
Bear RV must be advised at the time of
reservation.
Winterization:
Vehicles are winterized between November 1st. and March 31st., depending on
the pick-up location (period may be longer depending on the weather conditions).
It is not possible to use the water-/waste systems during this time or when
outside temperatures are below freezing!
Other:
Inner Cities of New York City, NY as well as Montreal and Quebec City in Canada
are not permitted. No insurance coverage for vehicle theft in Montreal and
Quebec City!
Private-, gravel-, dirt- or logging roads
and other non-public roads, beaches, etc.
are prohibited.
Road Bear RV will hold the customer fully
responsible for accidents or mechanical
breakdowns occurring in a travel restricted
area! Insurance coverage will be void in
case of violation!
Minimum Rental Periods:
3 Days minimum rental period, except for
the following:
One Way Rentals: 7 Days
Special Events / Holidays
-
NASCAR events:
4 days
-
BONNAAROO Concert or
BURNING MAN: 7 days.
-
4 days for: Memorial
Day ( 20 - 25 May ), 4th July ( 01 -
06 July ), Labor
Day ( 02 - 08 Sep ), Thanksgiving ( 22 - 29 Nov )
Hours of Operation:
Monday through Friday from 8.00 am to 5.00
pm, Saturday from 8.00 am to 1.00 pm.
All stations are closed on Sundays and
on all statutory holidays.
Additional
Extras:
-
Preparation
Fee: USD $200
-
Convenience
Kits: USD $70 per person (maximum USD
$280 per vehicle. Children upto 6 years
free)
-
Camping
Chairs: USD $7.50 per chair.No tables,
BBQ's, Child seat or bikes available
-
Generator:
USD $3 per hour (payable at the end of
your rental)
-
Supplemental
Liability Insurance: USD $9 per day.
-
500 mile
Packs: USD $213 per pack
-
Additional Miles:
USD $0.39 + tax per mile (payable at
the end of your rental)
-
Unlimited Miles: USD
$70 per day (minimum 14 days)
-
Please
note: Unlimited miles are not
available for US and
Canadian Residents)
One Fees:
To
|
From
|
Los
Angeles
|
San
Francisco
|
Las
Vegas
|
Denver
|
New
York |
| Los
Angeles |
-
|
$250
|
$200
|
$400
|
$850 |
| San
Francisco |
$150
|
-
|
$250
|
$400
|
$850 |
| Las
Vegas |
$200
|
$250
|
-
|
$400
|
$850 |
| Denver |
$200
|
$200
|
$200
|
-
|
$400 |
| New
York |
$850 |
$850 |
$850 |
$400 |
- |
One Way Specials:
-
Las Vegas / San Francisco / Los Angeles to Denver / New York: No One
Way Fee for pick up after 01 October - 31 October 2010.
Colorado Road Safety Fee:
USD $2 per night
(max USD $90 per booking) applies to all Denver Pick ups. (Denver Branch
closed from 01 December 2009 to 28 February 2010)
New Jersey Security Fee:
USD $5 per day (max USD $140) applies to all NYC Pick ups.
Winterized vehicles:
Vehicles are winterized in
areas with temperatures below freezing point. The water-/waste water
system will be drained and CANNOT be used! US $100.00
re-winterization fee & damages caused by freezing will be charged
if customer de-winterizes system on the road.
Convenience
Kit:
Bedding & Towels
|
Tableware
|
Kitchenware
|
-
|
|
|
-
linens
-
pillows
-
pillow
cases
-
comforters
-
bath
towels
-
hand
towels
-
facial
towels
-
dish towels
|
- cups
- glasses
- plates
- bowls
- cutlery
- serving utensils
|
-
bottle and can openers
-
pots
and pans
-
coffee
maker
-
toaster
-
flashlight
-
dustpan
and broom
-
trash can / bucket
|
|
Security Deposit:
You are required to leave a security deposit
of USD $1,000 at the time of pick up.
This amount will be blocked on your credit
card. An additional security deposit may
be required when attending events such
as burning man or if no mileage has been
prepaid, etc where the deposit will be
charged (not blocked).
Security deposit will be released when
the vehicle has been returned clean, undamaged
and on time.
Special Event Conditions:
Minimum rental periods apply for Special
event rentals:
Bonnaroo: A USD $1,500.00 refundable cleaning & security
deposit (authorized on credit card only)
is required for this event!
Burning
Man: Road Bear will combine the Security & Cleaning
deposits for Burning Man and CHARGE (credit
card only) a refundable
USD $1,500.00 Deposit at pick-up.
Road Bear will NOT allow name changes
on confirmed reservations and the main
renter/credit card holder must be present
at time of vehicle pick up. Vehicles will
not be handed over to a 3rd party or in
case of insufficient funds for the security
deposit. The reservation will be cancelled
and prepaid funds are forfeit! No exceptions
please.
Vehicle Substitution:
If for any reason the booked RV should
not be available, Road Bear RV reserves
the right to substitute a higher-rated
RV at no additional cost. Should a lower-rated
RV be substituted, the liability is limited
to the refund of the gross rate difference
of the two vehicles.
Vehicle Return:
-
Dropoff
Time: Between 8:30 AM and 11:00 AM
(10:30 AM if the complimentary
shuttle service is required)
-
No
complimentary transfers to the
Airports and Hotels after 11:00 AM
-
Charges
for late RV return or unauthorized
extension of
the rental period: US $30.00
per hour or US $300.00 per
day (plus applicable rental charges).
The regular rental rates apply only with proper authorization
through
Road
Bear RV prior to a rental extension.
-
The
clients are advised to return the
RV with the interior
cleaned and holding tanks dumped to avoid any cleaning/dumping
charges.
-
Generator
use will be charged at US$3.00 per
hour plus local tax
-
Additional
miles will be charged at US$0.39
per mile
plus local
tax
Transfers:
Depot
|
Transfer
Location
|
Price
|
| Los
Angeles |
Los
Angeles International Airport
and Airport Hotels.
Preferred Airport Hotels - All on Century
and Airport Blvd, Four Points Sheraton, Marriott,
Crowne Plaza, Holiday Inn, Radisson, LAX
Hilton, Adventurer Hotel. Others on request.
|
FREE
|
| Marina
Del Ray / Venice, Santa Monica
( each way ) |
USD
$50
|
| San
Francisco |
San
Francisco International Airport
and Airport Hotels, Oakland Airport
and Airport Hotels, Preferred
SFO Airport Hotels: Clarion,
Travelodge North, Ramada Inn,
Vagabond Inn, Marriott, Others
on request.
|
FREE
|
Downtown
San Francisco
Preferred SFO Downtown Hotels: Holiday
Inn Civic Center, Best Western, Florence,
Canterbury, Commodore, Handlery, Bijou, Union
Square. Others on request ( each way )
|
USD
$50
|
BART
Train Station (3 miles - free
transfer)- goes all the way to
SFO airport and downtown SFO
(US$7pp - 75min)
|
FREE
|
| Las
Vegas |
Las
Vegas Intl. Airport and Airport
Hotels, Downtown Las Vegas, The
Strip
Preferred pick up hotels LAS: Best Western
Mardi Gras, Excalibur, America's Best Value Inn
(former Roadway Inn), Mandalay Bay, Luxor. |
FREE
|
| Denver |
Denver
International Airport and Airport
Hotels .
Preferred pick up hotels DEN Airport: Crowne
Pl., Hilton Garden Inn, Courtyard by Marriott,
Sleep Inn, Comfort Inn, Red Lion, Amerisuites.
Others on Request |
FREE
|
Downtown
Denver
DEN Downtown: Holiday Inn Denver Central,
Best Western Denver Central, Comfort Inn, Courtyard
by Marriott Downtown |
USD
$50
|
| New
York |
Newark
Airport and Airport Hotels
Preferred pick up hotels EWR (Elisabeth,
NJ): Hilton, Hampton Inn, 4-Points, Ramada Inn,
Country Inn & Suites. Others on
request. |
FREE
|
Your Responsibilities while
Operating the RV
Gasoline and Oil:
The
cost of propane, gasoline and oil are
not included and Road Bear
RV does
not assume responsibility for estimates
of consumption. All vehicles are delivered
with full tanks and the customer is expected
to return the RV with full tanks or will
be charged for the refueling plus a service
fee.
Maintenance
The customer is responsible for checking
engine oil and coolant levels at each
refueling as well as reporting mechanical
failures immediately. Coolant refills
and authorized repairs will be reimbursed
upon return of the RV and presentation
of all receipts (see Mechanical Breakdown).
It is the driver's responsibility to
operate the RV in a safe manner and to
exercise all caution possible.
Mechanical Breakdown/Repairs
For repairs exceeding US$ 50.00 the
customer must call the ROAD BEAR RV 24-hour
toll free telephone assistance to obtain
proper authorization. Non-authorized
repairs exceeding US$ 50.00 will not
be reimbursed. Receipts must be presented
to Road Bear RV for reimbursement. Customer
will be held responsible for mechanical
damage due to negligence in operation
and/or maintenance. Customers are required
to cooperate fully with Road Bear RV
to remedy any problem.
If Renter's motor home vacation is interrupted
by an automotive mechanical breakdown
for more than 12 working hours after
reporting such to Road Bear RV, the Renter
will be reimbursed for the greater of:
(i) the gross daily rate or: (ii) expenses
for hotel rooms up to US$ 25.00 per person
per night and car rental up to US$50.00
per day per motor home to a maximum of
US$1,500.00 per tour. Receipts for all
incurred expenses must be presented for
refund.
Defects on Radio / CD / TV / VCR / DVD,
generator, air conditioning, refrigerator,
microwave, cruise control, awning, slide-out
malfunction, etc. are not considered
to be mechanical breakdowns and excluded
from refunds.
In the Event of an Accident:
-
The
customer must obtain a local police
report as provided by the attending
police officer investigating the
accident.
An accident report form is supplied
to the customer and is located in
the RV
along with the registration and insurance
papers.
-
Road
Bear RV must be notified as soon
as possible. A full-written
report along with the other party's
name, address, phone number,
insurance information
and driver's license number on the supplied accident report form will
be required upon return of the RV.
Damage
and accident scene pictures should
be taken and
provided if at all possible.
-
All
documents relating to the accident
must include a police report
number or identifying number.
* Insurance coverage may be void
if the above instructions are
not followed.
Parking/Traffic Violations:
It
is the clients responsibility to report
and pay for all parking/traffic
violations at check-in. Failing to
report these violations at drop off will
cause
a charge of an administrative fee of
up to $100.00 plus the fine (including
all late charges) to the clients credit
card.
Insurance
and Liability for Damage
Accidental Damage Covered by Insurance
Note: There
is a US$1,000.00 deductible for all Accidental
Damages. Deductible
applies per accident or damage and not
per rental!
Damage
NOT covered by Insurance:
-
Negligent Damage. Customer assumes
unlimited responsibility
for Negligent
Damage. "Negligent Damage" refers
to accidents caused as a result of
Driver's negligence and includes but
is not limited
to:
* Accidents occurring off public roads.
* Accidents occurring while backing up or parking without a guide.
* Damage caused by freezing of the vehicle's systems (it is not permitted
to fill water- and/or waste tanks when temperatures are below freezing
- please
see Winterization).
-
Deliberate
or willful damage caused by renter
or guests.
-
Interior
damages caused by renter or guests.
-
Failure
to maintain all fluid levels or follow
proper operating
procedures.
-
Driving
under the influence of alcohol, drugs
or
other
controlled
substances.
-
Traveling
in restricted areas.
-
Carrying
more passengers than having seat
belts available.
-
Failure
to use specified fuel.
-
Operation
by
anyone under 25
years
of age unless
approved
by Road Bear RV.
-
Damages
and accidents caused
during breach
of rental contract
or use of rented
vehicle for
illegal activities.
Notes: No coverage is provided for travelers
and their belongings in the rented RV under
either policy.
Liability Insurance Included in the
Daily Rental Rate
Public
Liability Insurance to cover accidents
in the event that the Renter is at fault.
The policy protects the Renter/Driver to
Statutory Limits (State mandated minimum
liability coverage). Liability coverage
is applicable in the state where the accident
occured .
Supplemental Liability Insurance (Optional)
Supplemental Liability Insurance (SLI)
may be purchased for an additional fee.
SLI provides the customer and any authorized
driver on the rental contract with an increased
limit of liability protection for up to
US$1,000,000 toward 3rd party damage claims.
Cancellation Fees:
Cancellation
Fees |
| up
to 31 days prior to pick up |
40%
of rental costs |
| 30
- 15 days prior to pick up |
70%
of rental costs |
| 14
- 0 days prior to pick up |
100%
of rental costs |
In
addition to the charges mentioned
above any confirmed one-way drop
off charge must also be paid |
| Charges
of booking |
one
free cahnge per booking. USD $50
per change after |
NO
REFUNDS FOR EARLY RETURNS |
|
